Administrative Assistant 5 - Human Resources (Front Desk)
Wichita Public Schools - USD259Wichita, KS
Wichita Public Schools - USD259 Wichita, KS
1 week ago
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DescriptionJob Title: Administrative Assistant 5
Position Function: Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings.
Essential Performance Responsibilities
Drafting letters, memos, and reports for Administration
Maintains databases, spreadsheets, letters/memos and presentations
Scheduling appointments and meetings
Assists in purchasing equipment and maintain inventory of current office equipment
Assists with difficult and varied administrative tasks
Additional Duties: Assists with additional duties as assigned by Supervisor.
Equipment: This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.
Travel: Limited travel between schools and central offices may be required.
Physical And Mental Demands
Work in standard office and school building environments
Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
Intermediate computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion
Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
Ability to write with remarkable clarity and consistency
Ability to provide the highest level customer service
Displays eagerness and the ability to learn new methods, procedures, and techniques
Displays a significant degree of professionalism and confidentiality
Ability to plan and organize effectively to achieve greater results
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
QualificationsInterrelations:
Contact with personnel within the district and with customers and vendors
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
Employee Punctuality And Appearance
In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
Qualification Profile
A High School education or GED
A minimum of six months experience are required for this position
FLSA Status: Non-Exempt
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Primary and Secondary Education
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