Create and insert a calendar in Excel - Microsoft 365 Apps (2024)

Summary

This article contains a sample Microsoft Visual Basic for Applications macro (sub-procedure) that prompts you for the month and year and creates a monthly calendar by using a worksheet.

Resolution

To create the calendar, follow these steps.

Microsoft Excel 2003

1. Create a workbook.
2. On the Tools menu, point to Macro, and then select Visual Basic Editor.
3. On the Insert menu, select Module.
4. Paste the Visual Basic for Applications script from the "Sample Visual Basic procedure" section into the module sheet.
5. On the File menu, select Close and Return to Microsoft Excel.
6. Select the Sheet1 tab.
7. On the Tools menu, point to Macro, and then select Macros.
8. Select CalendarMaker, and then select Run to create the calendar.

Microsoft Excel 2007 or later

1. Create a workbook.
2. On the Developer ribbon, select Visual Basic.
3. On the *Insert menu, select Module.
4. Paste the Visual Basic for Applications script from the "Sample Visual Basic procedure" section into the module sheet.
5. On the File menu, select Close and Return to Microsoft Excel.
6. Select the Sheet1 tab.
7. On the *Developer ribbon, click Macros.
8. Select CalendarMaker, and then select *Run to create the calendar.

Sample Visual Basic procedure

 Sub CalendarMaker() ' Unprotect sheet if had previous calendar to prevent error. ActiveSheet.Protect DrawingObjects:=False, Contents:=False, _ Scenarios:=False ' Prevent screen flashing while drawing calendar. Application.ScreenUpdating = False ' Set up error trapping. On Error GoTo MyErrorTrap ' Clear area a1:g14 including any previous calendar. Range("a1:g14").Clear ' Use InputBox to get desired month and year and set variable ' MyInput. MyInput = InputBox("Type in Month and year for Calendar ") ' Allow user to end macro with Cancel in InputBox. If MyInput = "" Then Exit Sub ' Get the date value of the beginning of inputted month. StartDay = DateValue(MyInput) ' Check if valid date but not the first of the month ' -- if so, reset StartDay to first day of month. If Day(StartDay) <> 1 Then StartDay = DateValue(Month(StartDay) & "/1/" & _ Year(StartDay)) End If ' Prepare cell for Month and Year as fully spelled out. Range("a1").NumberFormat = "mmmm yyyy" ' Center the Month and Year label across a1:g1 with appropriate ' size, height and bolding. With Range("a1:g1") .HorizontalAlignment = xlCenterAcrossSelection .VerticalAlignment = xlCenter .Font.Size = 18 .Font.Bold = True .RowHeight = 35 End With ' Prepare a2:g2 for day of week labels with centering, size, ' height and bolding. With Range("a2:g2") .ColumnWidth = 11 .VerticalAlignment = xlCenter .HorizontalAlignment = xlCenter .VerticalAlignment = xlCenter .Orientation = xlHorizontal .Font.Size = 12 .Font.Bold = True .RowHeight = 20 End With ' Put days of week in a2:g2. Range("a2") = "Sunday" Range("b2") = "Monday" Range("c2") = "Tuesday" Range("d2") = "Wednesday" Range("e2") = "Thursday" Range("f2") = "Friday" Range("g2") = "Saturday" ' Prepare a3:g7 for dates with left/top alignment, size, height ' and bolding. With Range("a3:g8") .HorizontalAlignment = xlRight .VerticalAlignment = xlTop .Font.Size = 18 .Font.Bold = True .RowHeight = 21 End With ' Put inputted month and year fully spelling out into "a1". Range("a1").Value = Application.Text(MyInput, "mmmm yyyy") ' Set variable and get which day of the week the month starts. DayofWeek = WeekDay(StartDay) ' Set variables to identify the year and month as separate ' variables. CurYear = Year(StartDay) CurMonth = Month(StartDay) ' Set variable and calculate the first day of the next month. FinalDay = DateSerial(CurYear, CurMonth + 1, 1) ' Place a "1" in cell position of the first day of the chosen ' month based on DayofWeek. Select Case DayofWeek Case 1 Range("a3").Value = 1 Case 2 Range("b3").Value = 1 Case 3 Range("c3").Value = 1 Case 4 Range("d3").Value = 1 Case 5 Range("e3").Value = 1 Case 6 Range("f3").Value = 1 Case 7 Range("g3").Value = 1 End Select ' Loop through range a3:g8 incrementing each cell after the "1" ' cell. For Each cell In Range("a3:g8") RowCell = cell.Row ColCell = cell.Column ' Do if "1" is in first column. If cell.Column = 1 And cell.Row = 3 Then ' Do if current cell is not in 1st column. ElseIf cell.Column <> 1 Then If cell.Offset(0, -1).Value >= 1 Then cell.Value = cell.Offset(0, -1).Value + 1 ' Stop when the last day of the month has been ' entered. If cell.Value > (FinalDay - StartDay) Then cell.Value = "" ' Exit loop when calendar has correct number of ' days shown. Exit For End If End If ' Do only if current cell is not in Row 3 and is in Column 1. ElseIf cell.Row > 3 And cell.Column = 1 Then cell.Value = cell.Offset(-1, 6).Value + 1 ' Stop when the last day of the month has been entered. If cell.Value > (FinalDay - StartDay) Then cell.Value = "" ' Exit loop when calendar has correct number of days ' shown. Exit For End If End If Next ' Create Entry cells, format them centered, wrap text, and border ' around days. For x = 0 To 5 Range("A4").Offset(x * 2, 0).EntireRow.Insert With Range("A4:G4").Offset(x * 2, 0) .RowHeight = 65 .HorizontalAlignment = xlCenter .VerticalAlignment = xlTop .WrapText = True .Font.Size = 10 .Font.Bold = False ' Unlock these cells to be able to enter text later after ' sheet is protected. .Locked = False End With ' Put border around the block of dates. With Range("A3").Offset(x * 2, 0).Resize(2, _ 7).Borders(xlLeft) .Weight = xlThick .ColorIndex = xlAutomatic End With With Range("A3").Offset(x * 2, 0).Resize(2, _ 7).Borders(xlRight) .Weight = xlThick .ColorIndex = xlAutomatic End With Range("A3").Offset(x * 2, 0).Resize(2, 7).BorderAround _ Weight:=xlThick, ColorIndex:=xlAutomatic Next If Range("A13").Value = "" Then Range("A13").Offset(0, 0) _ .Resize(2, 8).EntireRow.Delete ' Turn off gridlines. ActiveWindow.DisplayGridlines = False ' Protect sheet to prevent overwriting the dates. ActiveSheet.Protect DrawingObjects:=True, Contents:=True, _ Scenarios:=True ' Resize window to show all of calendar (may have to be adjusted ' for video configuration). ActiveWindow.WindowState = xlMaximized ActiveWindow.ScrollRow = 1 ' Allow screen to redraw with calendar showing. Application.ScreenUpdating = True ' Prevent going to error trap unless error found by exiting Sub ' here. Exit Sub ' Error causes msgbox to indicate the problem, provides new input box, ' and resumes at the line that caused the error. MyErrorTrap: MsgBox "You may not have entered your Month and Year correctly." _ & Chr(13) & "Spell the Month correctly" _ & " (or use 3 letter abbreviation)" _ & Chr(13) & "and 4 digits for the Year" MyInput = InputBox("Type in Month and year for Calendar") If MyInput = "" Then Exit Sub Resume End Sub

You can add other code to customize the calendar to meet your needs. Insert extra rows for entry on the screen for each day or resize the screen to see the whole calendar based on screen size and resolution.